Privacy Policy - Institutefc

1. Introduction

At Institutefc.com (“we,” “us,” or “our”), we are committed to safeguarding your privacy and protecting the personal data you share with us. This Privacy Policy outlines how we collect, use, disclose, and protect your information in accordance with applicable data protection laws, including the European Union’s General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). We are committed to conducting our business in a privacy-first manner and maintaining the trust and confidence of our users and customers.

2. Scope of Policy and Data Controller Role

This Privacy Policy applies to your access and use of Institutefc.com and any services, content, or features provided through the website. For the purposes of the GDPR and other applicable data protection legislation, Institutefc.com is the data controller of the personal data we collect from you.

This Policy does not extend to third-party websites, platforms, or services that may be linked from or accessible through Institutefc.com. We are not responsible for the privacy practices of those third parties.

3. Categories of Data Processed

We collect and process the following categories of personal data:

a. Usage Data
Information about how you use our website, including IP addresses, browser type and version, time zone setting, operating system, device identifiers, site interactions, and session information. This data helps us analyze traffic patterns and improve website functionality.

b. Account Data
Personal information you provide when creating an account or signing up for services, including your full name, email address, postal address, and telephone number.

c. Profile Data
Data relating to your preferences, interests, user behavior, previous purchases, service history, and interaction with content or features on Institutefc.com.

d. Communication Data
Records of correspondence with us, including emails, customer support inquiries, and chat transcripts. This also includes metadata such as time and date of the communication.

e. Technical Data
Information about the devices and technologies you use to access Institutefc.com, such as your hardware model, mobile/network settings, browser settings, and system configurations.

f. Transaction Data
Details of any purchases or financial transactions conducted on our website, including payment method, billing address, and delivery details.

g. Preference Data
Information relating to your communication and marketing preferences, such as subscription settings, consents to receive newsletters, and selected product or service interests.

4. Legal Bases for Processing

We process personal data only when permitted by applicable legal bases, including:

– Contractual Necessity: To provide services as requested by you, such as registering for an account or completing a purchase.
– Legitimate Interests: For the improvement of services, fraud prevention, analytics, and maintaining the functionality of the website where such interests are not overridden by your rights.
– Consent: When you provide clear consent for specific processing purposes, such as email marketing or the collection of non-essential cookies.
– Legal Obligation: In order to comply with applicable legal, regulatory, or judicial requirements.

5. Your Rights

Subject to certain conditions and legal limitations, you have the following rights with respect to your personal data:

– Right of Access: Obtain confirmation as to whether your personal data is being processed and access to that data.
– Right to Rectification: Request the correction of inaccurate or incomplete personal data.
– Right to Erasure: Request deletion of your data where no legitimate reason for its continued processing exists.
– Right to Restrict Processing: Request a temporary or permanent halt to the processing of some or all of your personal data.
– Right to Data Portability: Receive your personal data in a machine-readable format and transmit it to another data controller.

To exercise any of the above rights, please contact us at [email protected].

6. Security Measures

We implement technical and organizational measures to ensure the security, integrity, and confidentiality of your personal information. These measures include but are not limited to:

– End-to-end encryption of sensitive data
– Role-based access control and multi-factor authentication
– Regular system audits and vulnerability testing
– Routine encrypted backups and disaster recovery procedures
– Ongoing staff training in data protection and privacy best practices

7. International Transfers

Where personal information is transferred outside the European Economic Area (EEA) or your jurisdiction, we ensure appropriate safeguards are in place. Such transfers are made pursuant to European Commission-approved Standard Contractual Clauses, or other legal mechanisms recognized under the GDPR, and subject to similar protections afforded by your jurisdiction.

8. Data Retention

We retain your personal data only as long as necessary to fulfill the purpose for which it was collected, including legal, accounting, and reporting requirements. General retention periods include:

– Usage and Technical Data: Up to 12 months
– Account and Profile Data: Retained during the account’s active use and for up to 3 years following inactivity
– Communication Data: 3 years from the final interaction
– Transaction Data: 7 years for regulatory compliance
– Preference Data: As long as consent remains valid or until withdrawal

Upon expiration of the applicable retention period, data will be securely deleted or anonymized.

9. Cookie Policy

Institutefc.com uses cookies and similar tracking technologies to optimize your experience. These fall into the following categories:

– Essential Cookies: Necessary for website operation and core functions such as session management and account login.
– Functional Cookies: Enhance user experience by remembering preferences and settings.
– Analytics Cookies: Collect aggregate data on website usage, allowing us to improve performance and monitor effectiveness.
– Performance Cookies: Measure the responsiveness and functionality of our website and services.

10. Cookie Management and Compliance

You can manage your cookie preferences through our website’s cookie banner or via your browser settings. Where applicable, we request and log your explicit consent for non-essential cookies in accordance with GDPR. California residents can opt out of the “sale” or “sharing” of personal data in accordance with CCPA by managing cookies via browser settings or contacting us at [email protected].

11. Special Protections for Children

Institutefc.com does not knowingly collect or solicit personal data from children under 13 years of age. If you are under 13, please do not use this site, register, or submit any information to us. Parents or guardians who believe their child may have submitted personal data should contact us at [email protected] so we can take appropriate action, including deletion.

12. Policy Updates

We may update this Privacy Policy from time to time in order to reflect changes in our practices, legal requirements, or website functionality. Where appropriate, we will notify users of material changes, typically via prominent notices on Institutefc.com or by direct email to registered users.

13. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or the way your personal data is handled, you may contact us at:

Email: [email protected]
Website: https://institutefc.com

We are committed to maintaining compliance with all applicable privacy laws and ensuring that your rights and data remain fully protected. Thank you for trusting institutefc.com. Please reach out to us with any concerns or feedback regarding your privacy.